2019 Rules & Regulations
What Can Enter – Program Awards

Any Program is eligible which either:

a)
qualifies as a Canadian television production pursuant to the rules promulgated by the Canadian Radio-Television and Telecommunications Commission (CRTC), the Canadian Audio Visual Certification Office (CAVCO), or Creative BC, or any Program that qualifies as an International treaty co-production, or an inter-provincial co-production and includes a British Columbia co-producer.
or...
b)
demonstrates that the directing mind and control of the creative and financial aspects of the Program rest with British Columbia based individuals, defined as someone who is a Canadian citizen or has permanent residence status, has maintained a residence in British Columbia for the 12 months preceding commencement of principal photography of the Program entered for adjudication and filed their 2017 tax return in British Columbia. Programs can only be entered in one (1) Program category.

Who Can Enter – Craft Awards

Craft entries can be submitted with or without Program entries. If the Program does not qualify (see ‘What Can Enter - Program Awards’) an individual may still enter in any of the Craft categories in which they have an on-screen credit. The Craft Entrant must be a Canadian citizen or have permanent residence status, and have maintained a residence in British Columbia for the 12 months preceding commencement of principal photography of the Program entered for adjudication and filed their 2017 tax return in British Columbia. Craft Entrants can only be entered in one (1) Program category.

Contact Person

A Contact Person refers to the individual responsible for completing and submitting the Official LEO AWARDS 2019 Submission Form either for themselves or on behalf of an Entrant (eg. the Contact Person may be a production assistant or publicity or marketing coordinator). The Contact Person may also be the Entrant.

Entrant

An Entrant refers to a person who has met the eligibility criteria of the 'Who Can Enter' section above. Often, submissions of entry are made by individuals other than the actual Entrant (eg. a producer, production assistant or publicity or marketing coordinator).

If one of either a credited Producer, Co-Producer or Executive Producer meets the eligibility criteria (see section b of ‘What Can Enter - Program Awards’) then all of the credited Producers, Co-Producers and Executive Producers become eligible Entrants.

Qualifying Period

The Program must have been completed between January 1 and December 31, 2018 and be submitted according to the stated deadlines. A copyright notation at the end of the tail credits indicating copyright 2018 must also be included.


Warranty

The Contact Person may be either an Entrant themselves or a representative of an Entrant. The Contact Person warrants that the Program(s) and/or individual(s) entered have met the eligibility criteria as listed above.


How To Enter

All 2019 entries are to be submitted on-line at www.leoawards.com. Only entries that are complete will be accepted. The Contact Person must notify all individuals put forward for consideration that they have been entered. For information on submission material requirements please see the Examples/Clarifications listed below. Entries must be accompanied by a synopsis. For a Series entry, a general synopsis for the entire series must be submitted.

Any synopsis submitted must not exceed 60 words in length. The synopsis will be used as submitted in all publications pertaining to the awards, including press releases and jury kits. Entries must include the appropriate fees. Entries received after the final deadline(s) will not be processed.

Conditions of Entry

The Entrant must have received an on-screen credit in the category in which they are entered. The Entrant grants the LEO AWARDS the right to televise clips of up to two minutes in length. The Entrant warrants that all rights, including rights to the musical score, necessary to exhibit the Program within the context of the LEO AWARDS are assigned to the LEO AWARDS. The Entrant further grants to the LEO AWARDS in perpetuity the right to use any entry for future promotion of the LEO AWARDS. The Entrant covenants to indemnify the LEO AWARDS from any loss or damage suffered by it in the event that all such rights have not been transferred. The Entrant warrants that all individuals submitted for consideration herein have been notified of their entry. In any case in which the LEO AWARDS determine that the information required from the Entrant is inaccurate or incomplete, and that the program is therefore incorrectly entered, the LEO AWARDS reserve the right to declare the program ineligible to be submitted for nominations for any award. In the case of discovery of ineligibility after a nomination or award announcement, the LEO AWARDS reserves the right to revoke and demand return of any materials received in relation to such announcement and/or award, ie. certificates and/or trophies. The Entrant agrees that in the matter of dispute in regards to entries, the LEO AWARDS' decision shall be final. The Entrant acknowledges that the LEO AWARDS will retain a copy of each award-winning Program for its archives. The Entrant grants to the LEO AWARDS, in perpetuity, the right to transfer a copy of the award-winning program to a volume storage device for purposes of archival storage, as the LEO AWARDS deem necessary. By completing and submitting the Entry the Contact Person and the Entrant signify understanding and acceptance of the Rules & Regulations.

Technical Requirements

Please refer to the Examples/Clarifications below, to determine the materials required for submission. Entries should have no commercials.

Streaming Video Requirements:

When submitting a link and password to a streaming video service, for example Vimeo, please provide clear quality compression of sound and video and a frame size in standard 480p, 720p or 1080p resolution. We accept streaming video only - no downloads please.

Please note that the link and password must be active and available until June 2019.

 

Program Award Definitions
Best Feature Length Drama (Motion Picture, Television Movie)

is defined as a single dramatic program of at least 75 minutes in length that represents a complete story and whose main audience and initial distribution is theatrical or broadcast.

Best Short Drama

is defined as a dramatic program less than 60 minutes in length and principally intended for theatrical or television release. Individual episodes of series production are not eligible in this category.

Best Dramatic Series

is defined as a series of dramatic programs with the same title or topic and having a minimum of three (3) episodes.

Best Documentary Program or Series

is defined as a non-dramatic program or series of programs designed to inform the audience about a person, place, or situation in a thoughtful and entertaining manner. Series entries must have a minimum of three (3) episodes.
Category 1: Feature Length Documentary - minimum running time of 60 minutes
Category 2: Short Documentary - maximum running time of 59 minutes
Category 3: Documentary Series

Best Information, Lifestyle or Reality Program or Series

is defined as a series of non-dramatic programs designed to convey information of a general interest, dealing with topics such as lifestyle, celebrity, cultural or social issues, and must have a minimum of three (3) episodes.

Best Music, Comedy or Variety Program or Series

is defined as a program or series of programs presenting any mix of musical, comedic, or performing guests, or any other talent generally considered to be music, comedy or variety entertainment. Series entries must have a minimum of three (3) episodes.

Best Animation Program or Series

is defined as a program or series of programs produced primarily with cel, pixel, computer, or any other form of animation acceptable to the jury. Series entries must have a minimum of three (3) episodes.

Best Youth or Children's Program or Series

is defined as a live action program or series of programs clearly intended for the entertainment and/or education of children or youth. Series entries must have a minimum of three (3) episodes.

Best Web Series

is defined as a series of programs with the same title or topic and principally intended for Internet release. Series entries must have a minimum of three (3) episodes.

Best Music Video

is defined as those productions used as a creative vehicle for the performance and exhibition of an individual piece of music by a specific group of musicians or an individual.

Best Student Production

is defined as a program that uniquely expresses the filmmaker's point of view and is produced as part of a recognized foundation film school curriculum.


Eligibility is based on the completion date of the Program.

As long as the program was complete in 2018 it is eligible and
there is no requirement that it be broadcast or exhibited.

 

Examples/Clarifications
We manage two different types of juries – a screening jury and a group jury.

Independent screening juries include Feature Length Drama (Motion Picture and Television Movie), Short Drama, Dramatic Series and Documentary (Feature, Short and Series). Jurors screen independently and then gather for deliberation.

Group screening juries include Information, Lifestyle or Reality Program or Series, Music, Comedy, or Variety Program or Series, Animation Program or Series, Youth or Children's Program or Series, Web Series, Music Video and Student Production. These juries meet as a group and screen together.

Individual Program Entries
1. If entering an individual Program and any number of Craft categories, including a Performance entry, the Entrant is required to submit the performer's headshot with the their name clearly written on the front.
2.Note that in the Performance (Voice) category in an Animation Program or Series we require a headshot of the character, not the Entrant, along with the character name.

Series Entries
1.If entering a Series for Program consideration only, the Entrant is required to submit two different episodes of the Series.
2.If entering a Series for Program consideration and any number of Craft categories, the Entrant is eligible to select entries from episodes other than the original two submitted. For example, if episodes 1 and 2 of 13 are the strongest complete shows, you may enter them for Program consideration. If you wish to enter a director from episode 4 or a writer from episode 9 you must also submit those. If all of your Craft entries are from the same episodes you are putting forward for Program consideration you only need to submit the two different episodes. Performance entries must always be accompanied by the performer's headshot with the their name clearly written on the front. The Entrant must provide all requested contact information for each individual entered for the purpose of direct notification in the event of nomination.

Craft Only Entries

Craft entries can be submitted with or without Program entries. If the Program does not qualify (see ‘What Can Enter – Program Awards’ above) an individual may still submit in any of the Craft categories in which they have an on-screen credit if they meet the requirements as indicated in the ‘Who Can Enter – Craft Awards’ above.

Streaming Video Requirements:

When submitting a link and password to a streaming video service, for example Vimeo, please provide clear quality compression of sound and video and a frame size in standard 480p, 720p or 1080p resolution. We accept streaming video only - no downloads please.

Please note that the link and password must be active and available until June 2019.

 

Specialized Craft Category Definitions
Animation Program or Series Director/Art Director

Some animated film productions split the duties between a Director, who oversees all aspects of the film and an Art Director, who focuses on the creation of the animation. Just like a live-action Director, an animation Director oversees the film's broad vision - its style, its tone, its color palette - and is involved with every aspect of the production process. In general, the job of the Art Director is to work with teams that produce the art for animation, interface between IT and marketing, make decisions about artistic styles and visual elements to be used and unify the vision among all working teams.

Visual Effects

Entrants in the Visual Effects category may submit a compilation Reel. The program from which these segments are drawn must meet all other Program entry requirements. Entrants may also submit 'Before and After' shots. The Visual Effects Craft category is comprised of a maximum of 5 individual Entrants. Potential Entrants should include Post Production Supervisors, Visual Effects Supervisors/Designers, Digital Compositors, CGI Artists, Visual and Effects Coordinators.

A separate Streaming Video Reel highlighting the Visual Effects is required. The Streaming Video Reel should not exceed 5 minutes in length.

Sound

The Sound Craft category is comprised of a maximum of 8 individual Entrants. Required credits may include ADR Editor, Dialogue Editor, Dubbing Editor, Dubbing Mixer, Foley Artist, FX Editor, Location Recordist, Music Editor, Production Sound Mixer, Recording and Re-recording Mixer, Recording Engineer, Sound Design, Sound Editor, Sound Effects Editor, Sound Supervisor, Supervising Music Editor or Supervising Sound Editor.

Production Design

The Production Design Craft category is comprised of a maximum of 5 individual Entrants. Required credits may include Production Designer, Art Director or Set Designer.

Performance

There is no limit to the number of Performance categories that can be entered. All Entrants in the Lead categories must be in at least 50% of the Program and all of the episodes of a Series being entered for consideration. All Entrants in the Supporting categories must appear in at least 30% of the Program or 50% of all episodes of a Series being entered for consideration. All Entrants in the Guest categories must be credited as a Guest Performer and be an addition to the fixed cast of the episode of the Series being entered for consideration.

Host(s)

The Craft categories of Best Host(s) of an Information or Lifestyle Series, Reality Program or Series, Talk Series and Music, Comedy or Variety Program or Series may be comprised of a maximum of 2 individuals. The Entrant(s) must be in at least 50% of the Program or 50% of all of the episodes of a Series being entered for consideration.

Stunt Coordination

Entry requirements include a link and password for Feature Length Drama entries. Entry requirements include a link and password for each episode of a Dramatic Series to be entered for consideration.

A separate Streaming Video Reel highlighting the stunts coordinated by the Entrant is required. The Streaming Video Reel should not exceed 5 minutes in length.

Please note that we do not pre-screen materials prior to adjudication.
We strongly urge you to view your materials prior to entry.
Please help us by insuring your materials are viewable
and that links and passwords are active and available until June 2019.

 

FAQ - Frequently Asked Questions
What are the material requirements for entry?
Program Entries include:

Motion Picture
Television Movie
Short Drama
Feature Length Documentary
Short Documentary
Music Video
Student Production

For entries in any of these categories, either Program only, Program plus Crafts or Craft only, you are required to submit a link and password to the entire Program.

Series Entries include:

Dramatic Series
Documentary Series
Web Series

For Program only entries, you are required to submit a link and password to 2 episodes of the series for Best Series consideration.

For Program plus Crafts entries, you are required to submit a link and password to 2 episodes of the series for Best Series consideration as well as a link and password to each additional episode entered for Craft consideration.

For Craft only entries, you are required to submit a link and password to each episode entered for Craft consideration.

Program or Series Entries include:

Information, Lifestyle or Reality Program or Series
Music, Comedy or Variety Program or Series
Animation Program or Series
Youth or Children's Program or Series

In each of these categories you can enter either an individual stand-alone Program or a Series. Use the guidelines above.

What materials do I need to submit?

If paying by cheque please deliver payment along with your confirmation email.

If submitting a Performance entry you must deliver a hard copy of the entrants head shot with their name printed on the front along with your confirmation email.

If submitting a Supporting and/or Guest Performance entry you must also deliver a hard copy of the Supporting and Guest Performance Form - link below. This helps us locate your performer entrant while screening. You must also include your confirmation email.

Every Lead, Supporting and/or Guest Performance entries must include a hard copy of the performers head shot (8.5 x 11) with their name clearly written on the front.

All material deliveries must be accompanied by your confirmation email.

Download the Supporting and Guest Performance Form in PDF format here

Who is eligible for a Program Award?

If one of either a credited Producer, Co-Producer or Executive Producer meets the eligibility criteria (see section b of ‘What Can Enter - Program Awards’) then all of the credited Producers, Co-Producers and Executive Producers become eligible for a Program Award.

The production I worked on was an American (foreign) production, am I eligible to enter?

Probably. The eligibility of a Program is not related to the eligibility of a person – despite the fact that the Program may not be eligible to enter the Leo Awards, YOU may be eligible. If you are a Craft Entrant you are eligible if you meet our residency requirements:

‘The Craft Entrant must be a Canadian citizen or have permanent residence status, and have maintained a residence in British Columbia for the 12 months preceding commencement of principal photography of the Program entered for adjudication and filed their 2017 tax return in British Columbia.’

What format should my screening materials be in?

When submitting a link and password to a streaming video service, for example Vimeo, please provide clear quality compression of sound and video and a frame size in standard 480p, 720p or 1080p resolution. We accept streaming video only - no downloads please.

Please note that the link and password must be active and available until June 2019.

Trophies & Certificates

There is one Trophy awarded in each Program and/or Craft category. We will make available additional Trophies upon request at a cost in equal measure to our expense. Nominee and Winner Certificates are available by request.

Where do I drop off materials?

Our good friends at Finalé Post Production have offered to be your drop-off point.

c/o Finalé Post Production
2339 Columbia St., Suite 100 | Vancouver, BC | V5Y 3Y3
Hours: 9:00a - 5:00p M-F

 

Adjudication Process
1.

The Call for Jurors will be made to individuals working in the British Columbia film and television industries. Final selection of Jurors is subject to the approval of the LEO AWARDS. Jurors will be responsible for selecting the nominees and winners in each category.

2.

Each jury is chaired by a film and/or television professional and will include a majority of individuals with expertise in which the jury is responsible, as well as individuals with expertise in different but related areas of film and/or television. Each jury will be composed of a number of individuals representing the Program and Craft areas in the categories being judged, including the Chair.

3.

The jury may discuss the entries amongst themselves, however, individual ballots are secret.

4.

All jury deliberations are confidential. The Chair of each jury shall be entitled to submit questions to the Rules & Regulations Committee for guidance.

5.

Jury members must select the number of nominees designated on the ballots. If a ballot indicates five (5) nominees are required and only four (4) are listed, the ballot becomes spoiled and will not be included in the final tabulation.

6.

Upon completion of the jury screenings, all ballots will be sent directly in sealed envelopes to Ernst & Young LLP Chartered Accountants for tabulation.

7.

If fewer than three (3) entries are received, the LEO AWARDS reserve the right to collapse the category.

8.

The number of nominations per category varies according to the number of entries.

9.

Juries cannot change the category in which a program has been entered and must judge it against all other programs in that category.

10.

The Official LEO AWARDS Nominees will be announced following the jury process.

11.

Any appeals in regards to decisions made by the juries, or by the LEO AWARDS in accepting entries, will be heard by the LEO AWARDS Rules & Regulations Committee, an independent body of industry peers, at its earliest possible convening. For information about the Committee’s membership and mandate please contact the LEO AWARDS.

12.

While the LEO AWARDS will make every effort to resolve conflict of interest before the jury convenes, some conflicts may not be avoided. If such a situation should arise, the LEO AWARDS will try to minimize conflicts and balance the interests of all parties to secure the best-qualified jurors.

 

2019 Fee Schedule
Best Feature Length Drama (Motion Picture, Television Movie)

is defined as a single dramatic program of at least 75 minutes in length that represents a complete story and whose main audience and initial distribution is theatrical or broadcast.

Includes Program and 3 Craft Categories $350. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Visual Effects
  • Sound
  • Musical Score
  • Production Design
  • Costume Design
  • Make-Up
  • Hairstyling
  • Casting
  • Stunt Coordination
  • Supporting Performance – Male
  • Supporting Performance – Female
  • Lead Performance – Male
  • Lead Performance – Female
Short Drama

is defined as a dramatic program less than 60 minutes in length and principally intended for theatrical or television release. Individual episodes of series production are not eligible in this category.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Visual Effects
  • Picture Editing
  • Sound
  • Musical Score
  • Production Design
  • Costume Design
  • Make-Up
  • Hairstyling
  • Performance – Male
  • Performance – Female
Dramatic Series

is defined as a series of dramatic programs with the same title or topic and having a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $350. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Visual Effects
  • Sound
  • Musical Score
  • Production Design
  • Costume Design
  • Make-Up
  • Hairstyling
  • Casting
  • Stunt Coordination
  • Guest Performance – Male
  • Guest Performance – Female
  • Supporting Performance – Male
  • Supporting Performance – Female
  • Lead Performance – Male
  • Lead Performance – Female
Documentary Program or Series

is defined as a non-dramatic program or series of programs designed to inform the audience about a person, place, or situation in a thoughtful and entertaining manner. Series entries must have a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Category 1: Feature Length Documentary - minimum running time of 60 minutes
Category 2: Short Documentary - maximum running time of 59 minutes
Category 3: Documentary Series

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Sound
  • Musical Score
Information, Lifestyle or Reality Program or Series

is defined as a series of non-dramatic programs designed to convey information of a general interest, dealing with topics such as lifestyle, celebrity, cultural or social issues, and must have a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Sound
  • Musical Score
  • Host(s)
Music, Comedy or Variety Program or Series

is defined as a program or series of programs presenting any mix of musical, comedic, or performing guests, or any other talent generally considered to be music, comedy or variety entertainment. Series entries must have a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Sound
  • Musical Score
  • Production Design
  • Performance or Host(s)
Animation Program or Series

is defined as a program or series of programs produced primarily with cel, pixel, computer, or any other form of animation acceptable to the jury. Series entries must have a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Art Direction
  • Screenwriting
  • Sound
  • Musical Score
  • Performance (Voice)
Youth or Children's Program or Series

is defined as a live action program or series of programs clearly intended for the entertainment and/or education of children or youth. Series entries must have a minimum of three (3) episodes.

Includes Program and 3 Craft Categories $250. + GST
Additional Craft Entries = $75. each + GST

Categories Include:


  • Program
  • Direction
  • Screenwriting
  • Cinematography
  • Picture Editing
  • Sound
  • Musical Score
  • Production Design
  • Performance
Web Series

is defined as a series of programs with the same title or topic and principally intended for Internet release. Series entries must have a minimum of three (3) episodes.

Includes all Categories $200. + GST

Categories Include:


  • Program
  • Performance – Male
  • Performance – Female
Music Video

is defined as those productions used as a creative vehicle for the performance and exhibition of an individual piece of music by a specific group of musicians or an individual.

Includes all Categories $100. + GST

Categories Include:


  • Program
Student Production

is defined as a program that uniquely expresses the filmmaker's point of view and is produced as part of a recognized foundation film school curriculum.

Includes all Categories $50. + GST

Categories Include:


  • Program
Eligible Craft Entrants independent of a Program Entry = $75. each + GST

See 'Who Can Enter' above.

 

Declaration

Upon completion of your submission you will be asked to accept the terms described in the following Declaration.

1.

I have read the Rules & Regulations for the LEO AWARDS 2019.

2.

The information provided within this application is complete and accurate.

3.

The Entrant or Contact Person represents and warrants to the LEO AWARDS, that they have obtained all necessary rights and permissions required to transfer, and hereby does transfer to the LEO AWARDS, the right, in perpetuity, to incorporate clips of this Entry in a television program and to televise or otherwise exploit the Program worldwide (with or without soundtrack, including musical score) to show any portion of this Entry as considered necessary, to show any portion of this Entry during the Awards presentation, to transfer clips of this Entry (with or without soundtrack, including musical score and including video clips, audio clips and/or still images) to an interactive storage device or to the LEO AWARDS web site, to otherwise use clips of this Entry for promotional purposes for the enhancement of the image of the LEO AWARDS and to transfer those rights to a third party for the aforesaid purposes. All of the foregoing rights are transferred by the Entrant or Contact Person to the LEO AWARDS for use in connection with the current and future LEO AWARDS Shows. The Entrant or Contact Person hereby agrees to indemnify the LEO AWARDS from any loss or damage suffered by or arising from the transfer of rights including any breach of representation and warranty relating to such transfer.

4.

The Entrant or Contact Person is authorized to submit this Entry according to the Rules & Regulations contained herein.

5.

The Entrant or Contact Person has notified all individuals herein entered as potential nominees that they have been entered and has provided all said individuals with copies of this entry form.

6.

The Entrant or Contact Person warrants that the Program(s) and individual Craft people entered meet the criteria as described in the aforementioned and enclosed Rules & Regulations (see 'What and Who Can Enter') including:

British Columbia based individuals are defined as someone who is a Canadian citizen or has permanent residence status, has maintained a residence in British Columbia for the 12 months preceding commencement of principal photography of the Program entered for adjudication and filed their 2017 tax return in British Columbia.